Want to be a notary in Montana? Now's the perfect time! Lots of people need notaries, especially in places like Kalispell and Flathead County.
Being a notary is a great job. You'll learn how to check important papers and signatures. You'll also help people with legal and money stuff.
We have an easy seven-step guide to help you get started. If you're in Kalispell, check out our special guide: “Become a Mobile Notary in Kalispell“.
Have questions? Check out our FAQ below!
Steps to Become Notary in Montana
1. Know What a Notary Does
Before you begin, it's good to know what a notary does. Notaries are like referees who make sure everything is fair and honest when people sign important papers. They check IDs to make sure everyone is who they say they are, and they make sure no one is being tricked or forced to sign. This is really important because people need to trust notaries. Notaries need to be honest and fair. Their job helps stop people from faking papers or tricking others, which keeps things honest and protects everyone.
Main Duties of a Notary
As a notary in Montana, here's what you'll do:
Check IDs: Make sure the person signing is who they say they are. You'll usually check their driver's license or ID card.
Make sure no one is forced to sign: See that no one is pressuring the person signing. They should sign because they want to, not because they have to.
Watch people sign: Look closely as they sign their name. This proves they signed the paper themselves.
Keep a record of everything: Write down every time you help someone sign something. Include who signed, when they signed, and what they signed. This is like a diary of your work and is super important.
2. Check the Requirements
To become a notary in Montana? Here's what you need:
- Be at least 18 years old. You also need to live in Montana, but military members stationed there can apply too.
- Have a clean record. This means you can't have been convicted of a felony.
- Read and write English well. You need to understand the documents and fill out the forms.
If you meet these rules, you can start the process of becoming a notary in Montana!
3. Fill Out the Application
Next, you need to fill out an application to become a notary in Montana. Here's how to go about it!
First, go to the Montana Secretary of State website. Find the part of the website that talks about becoming a notary. You can download or print the application form there. Fill in all the blanks on the application, then sign and date it. Make sure to keep a copy of the application for yourself, just in case you need it later.
For online submission, navigate to the Montana Secretary of State’s Online Notary Portal and log in to your account. This step is crucial as it connects you to the digital application process. Be prepared to upload several important documents:
- Course Training Certificate
- Exam Certificate
- Notary Bond
- Signed Oath of Office
These documents are essential for completing your application. Additionally, there is a $25.00 application fee payable to the State, so have your payment method ready. This fee ensures your application is processed without delay.
By following these steps, you'll be well on your way to becoming a notary in Montana!
4. Get a Surety Bond
In Montana, every notary needs something called a surety bond. This is like insurance that protects people if you make a mistake as a notary. If something goes wrong because of your work, this bond helps pay for any problems. This keeps people safe and shows that you're serious about doing your job honestly.
How to Get a Surety Bond
Here's how to get a surety bond:
- Find bond companies: You can find these companies online or by talking to local insurance agents.
- Ask for prices: Get prices from a few different companies. Prices can be different, so it's good to compare.
- Buy the bond: In Montana, you need a bond for $10,000. Make sure you buy one with that amount.
- Keep a copy: After you buy the bond, keep a copy in a safe place. You'll need it later.
If you're specifically looking for a Montana four-year notary bond, there's good news. This bond can be purchased separately and costs only $40.00. Knowing this can help streamline your search and ensure you're getting exactly what you need without unnecessary extras.
By understanding both the general process and specific options available, you can confidently secure the right bond for your needs.
5. Take the Oath of Office
After your application is approved and you have your bond, it's time to promise to do your job right. This is called taking the “oath of office.” You can do this at the county clerk's office. A lawyer or another notary can also help you. When you go, bring your approved application, a copy of your bond, and money to pay any fees. Promising to do your job right is a big step in becoming a notary!
To craft an effective oath of office for Montana notaries, the document must include a commitment to uphold both the United States Constitution and the Montana Constitution. Additionally, it should affirm the notary's dedication to performing their duties with the utmost integrity and capability. After composing the oath, the notary should take it to another certified notary who will formally administer the oath and notarize the document, confirming its authenticity and their promise to adhere to these responsibilities.
6. Get Your Notary Supplies
Ready to be a notary in Montana? After you take the oath, you'll need a few things to get started:
A stamp with your name: This is your official stamp that says you're a notary. Montana has rules about how it should look, and it's essential that it complies with Montana notary law. This inked notary stamp is used to authenticate all notarial acts.
A book to keep track of your work: You'll need a special book, known as a notary journal, to write down every time you notarize something. Montana requires notaries to record all notarial acts in this journal, ensuring you keep good records.
Books or websites to help you learn: You can learn more about the rules for notaries by reading books or looking at websites.
You can buy these supplies at stores that sell office supplies or online. Some stores specialize in notary supplies, providing options that meet state requirements. It's a good idea to compare prices before you buy!
Remember, these aren't just tools—they're crucial for complying with Montana‘s legal standards for notaries. By having the right supplies, you ensure you're prepared for your new role.
7. Start Your Notary Business
Now that you're ready to start your services as a notary in Montana! Here's how to help people and grow your business: You can work from home, go to businesses, or find clients online. Make sure your prices are fair by checking what other notaries charge. Tell everyone you know that you're a notary, use the internet to find clients, and ask happy clients to tell their friends about you. The more people you help, the bigger your business will grow!
⭐️Useful Tips
It's important to be a good notary! Here are some tips:
- Keep learning: Rules change, so keep up-to-date by joining notary groups and reading about any changes.
- Help everyone: If someone speaks a different language, find a translator or use simple words and pictures to help them understand.
- Be ready if someone forgets their ID: Have a list of IDs you can accept or other ways to prove who they are.
- Write everything down: Keep a record of every document you notarize. This is important for you and the people you help.
These tips will help you be the best notary you can be!
Understanding the Costs of Becoming a Notary in Montana
Becoming a notary in Montana involves several costs, each associated with the necessary supplies and services. Here’s a breakdown to help you plan your budget:
Basic Package Cost
- Total Cost: $75.95
This all-inclusive package provides everything you need to get started, including a one-year membership to the American Association of Notaries (AAN).
What's Included:
Montana Notary Bond
- Details: A mandatory four-year, $25,000 bond is included.
- Availability: Downloadable immediately after purchase.
- Note: This bond ensures compliance with state regulations and protects the public from any potential errors.
Notary Stamp
- Type: Trodat self-inking rectangular stamp.
- Importance: Essential for notarizing documents accurately and professionally.
Record Keeping
- Supplies: A comprehensive Montana notary journal.
- Purpose: Enables organized tracking of all notarizations for legal and personal records.
Membership Benefits
- Duration: One-year membership to AAN.
- Value: Valued at $19, included at no additional cost.
- Perks: Access to resources and guidance for notary practices.
Expert Support
- Duration: Four years of expert assistance.
- Services: Help with notary procedures, updates for name/address changes, and more.
Alternate Purchase Options
Package Excluding Bond: $59.95 + $7.95 shipping
For those who might already have a bond or access to one through another source, this version of the package is available without the four-year bond.Buying Bond Separately: $40.00
If purchased separately, the notary bond alone costs $40.
Key Savings
Choosing the complete package can save you up to 40% on your notary supplies, ensuring you get everything needed at a discounted rate.
Understanding the Training Requirement for New Notaries in Montana
If you're looking to become a notary in Montana, your first step involves completing a specific training course. This educational requirement is crucial for ensuring you understand the responsibilities and legalities of the role.
Duration and Timing
New applicants must complete a mandatory four-hour notary training course. This course must be finished within a year prior to submitting your notary application. It's essential to plan your schedule accordingly to meet this timeline.
Selecting a Training Provider
While several providers offer these courses, ensure you choose one that is approved by the state. The American Association of Notaries is a recognized option, but remember to verify the credentials of any course provider you consider.
By completing the necessary training, you'll be well on your way to fulfilling the requirements to become a notary in Montana.
Frequency Ask Questions
Yes, there is Good news! Montana lets you notarize documents online. But there are some rules you need to follow. If you're a notary in Montana, you have to use a special online program and make sure you check IDs carefully. You also need to keep good records of everything.
In Montana, you can charge up to $10 each time you notarize something. This money is for the work you do, so be open and honest with your clients about your fees.
The most important rule for notaries in Montana is to always make sure the person signing is right there with you. Never notarize something if the person who needs to sign it isn't there in person. This is really important for making sure your notarizations are legal and correct.
In Montana, you can notarize papers for your family, but it's important to be fair. Make sure you're not involved in the situation and can make good decisions. This helps avoid any problems.
Applicants looking to take the Montana Notary Exam can do so through the official platform provided by the Montana Secretary of State. This exam is designed to assess their knowledge and understanding of the notary public's responsibilities and duties in the state. Prospective notaries must complete this exam, which is a mandatory step in the application process. To get started, candidates should visit the Montana Secretary of State’s website for detailed instructions and access to the exam.
The Montana notary bonds and errors and omissions insurance policies are underwritten by Western Surety Company, which has been in operation since .
Conclusion
You’ve now learned the seven essential steps to becoming a notary in Montana. From understanding the role and meeting eligibility requirements to completing your application, securing a surety bond, taking the oath, gathering supplies, and launching your notary business—each step builds a solid foundation for your new career. By investing the effort to follow these steps, you’re not just embarking on a rewarding role; you’re also contributing to your community and opening doors to new opportunities.
Start Your Notary Journey Today and Experience Effortless Notarization!
Want to be a notary in Montana and help people? Start your own business today!
Need a notary to come to you? We can help! The Notary Folks Mobile Notary Service will come to your home, work, or wherever you are.
Don't wait! Make an appointment now and get your documents notarized easily.
